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International Journal of Creative and Open Research in Engineering and Management

A Peer-Reviewed, Open-Access International Journal Supporting Multidisciplinary Research, Digital Publishing Standards, DOI Registration, and Academic Indexing.
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ISSN: 3108-1754 (Online)
Crossref DOI: Available
ISO Certification: 9001:2015
Publication Fee: 599/- INR
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License: CC BY 4.0
Peer Review: Double Blind
Volume 02, Issue 8

Published on: August 2026

VOXMAIL: VOICE-CONTROLLED EMAIL MANAGEMENT ARCHITECTURE FOR THE VISUALLY IMPAIRED

Soumya M S. Rajeswari U. Poorna Sai Bhavana Mohammad Hashmat Jaha T. Jayanth

Department of Computer Science and Engineering

Rajiv Gandhi University of Knowledge Technologies (RGUKT), Ongole, Andhra Pradesh, India
DOI:https://doi.org/10.55041/ijcope.v2i8.285

Article Status

Plagiarism Passed Peer Reviewed Open Access

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Abstract

Digital communication access is an indispens-able requirement in modern society, where individuals frequently send, read, and manage email correspondence [1]. Traditional email client interfaces rely heavily on graphical user interfaces (GUIs), mouse-driven pointers, and screen-reading software, resulting in high cognitive load, steep learning curves, and significant delays for visually impaired users [2]. This paper presents VoxMail, an assistive voice-controlled email management system designed specifically for visually impaired individuals. The proposed architecture integrates Speech-to-Text (STT) for natural voice com-mand parsing and dynamic composition, Text-to-Speech (TTS) for acoustic playback, and direct backend socket communication using Internet Message Access Protocol (IMAP) and Simple Mail Transfer Protocol (SMTP). A deterministic Finite State Machine (FSM) dialogue engine incorporates bidirectional audio confirmation loops to prevent accidental email transmissions and ensure robust error handling. Experimental evaluations across diverse acoustic environments demonstrate that VoxMail reduces average task completion time by over 73% compared to traditional screen-reader configurations while maintaining a 94.2% command parsing accuracy under ambient noise conditions. The system provides an efficient, hands-free platform that fosters independent digital communication.

Index Terms—Assistive Technology, Voice-Controlled Sys-tems, Speech Recognition, Human-Computer Interaction, IMAP, SMTP, Finite State Machine, Accessibility.

How to Cite this Paper

M, S., Rajeswari, S., Bhavana, U. P. S., Jaha, M. H. & Jayanth, T. (2026). VoxMail: Voice-Controlled Email Management Architecture for the Visually Impaired. International Journal of Creative and Open Research in Engineering and Management, <i>02</i>(8), 1-9. https://doi.org/10.55041/ijcope.v2i8.285

M, Soumya, et al.. "VoxMail: Voice-Controlled Email Management Architecture for the Visually Impaired." International Journal of Creative and Open Research in Engineering and Management, vol. 02, no. 8, 2026, pp. 1-9. doi:https://doi.org/10.55041/ijcope.v2i8.285.

M, Soumya,S. Rajeswari,U. Bhavana,Mohammad Jaha, and T. Jayanth. "VoxMail: Voice-Controlled Email Management Architecture for the Visually Impaired." International Journal of Creative and Open Research in Engineering and Management 02, no. 8 (2026): 1-9. https://doi.org/https://doi.org/10.55041/ijcope.v2i8.285.

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References


  • World Health Organization, “World report on vision,” World Health Organization, Geneva, Tech. Rep., 2019.

  • Mankoff, A. Dey, U. Batra, and M. A. C. Lacey, “Web accessibility for visually impaired users,” in Proc. SIGCHI Conf. Human Factors in Computing Systems (CHI), 2005,



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  • D. Harper and S. Yesilada, Web Accessibility: A Foundation for Research. Springer Science & Business Media, 2008.

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  • RFC 5321, “Simple Mail Transfer Protocol,” Internet Engineering Task Force (IETF), 2008.

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  • Vaswani et al., “Attention is all you need,” in Adv. Neural Inf. Process. Syst. (NeurIPS), vol. 30, 2017, pp. 5998–6008.

Ethical Compliance & Review Process

  • •All submissions are screened under plagiarism detection.
  • •Review follows editorial policy.
  • •Authors retain copyright.
  • •Peer Review Type: Double-Blind Peer Review
  • •Published on: Sep 01 2026
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