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International Journal of Creative and Open Research in Engineering and Management

A Peer-Reviewed, Open-Access International Journal Supporting Multidisciplinary Research, Digital Publishing Standards, DOI Registration, and Academic Indexing.
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ISSN: 3108-1754 (Online)
Crossref DOI: Available
ISO Certification: 9001:2015
Publication Fee: 599/- INR
Compliance: UGC Journal Norms
License: CC BY 4.0
Peer Review: Double Blind
Volume 02, Issue 9

Published on: September 2026

CHALLENGES AND BEST PRACTICES IN DEVELOPING INSTITUTIONAL REPOSITORIES: A KNOWLEDGE MANAGEMENT PERSPECTIVE

Sana Sayeed

Dr. Rohit Sharma

USB, Chandigarh University, Punjab

Article Status

Plagiarism Passed Peer Reviewed Open Access

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Abstract

Institutional Repositories (IRs) have become central to digital scholarship, open access dissemination, and institutional knowledge preservation in higher education. While repositories are widely implemented across universities worldwide, their development and sustainability remain uneven due to technical, organizational, cultural, and governance challenges. This study examines institutional repository development from a knowledge management (KM) perspective, arguing that repositories must be understood not merely as technological systems but as structured knowledge ecosystems embedded within institutional strategies.Drawing on an extensive review of literature from 2010–2026, the study analyzes major barriers including faculty participation gaps, metadata inconsistencies, digital preservation risks, copyright concerns, infrastructure limitations, and governance deficiencies. It further synthesizes best practices rooted in knowledge management theory—leadership commitment, standardized workflows, collaborative culture, interoperability frameworks, research data integration, and policy mandates.

The paper proposes a comprehensive KM-based repository development framework emphasizing strategic alignment, stakeholder engagement, lifecycle management, and sustainability planning. The findings demonstrate that successful repository systems require institutional commitment, professional capacity building, and structured governance mechanisms. The study contributes theoretically by integrating knowledge management theory with scholarly communication research and practically by offering actionable guidelines for academic institutions seeking to strengthen repository ecosystems.

Keywords: Institutional Repositories, Knowledge Management, Open Access, Digital Preservation, Scholarly Communication, Governance, Higher Education.

How to Cite this Paper

Sayeed, S. (2026). Challenges and Best Practices in Developing Institutional Repositories: A Knowledge Management Perspective. International Journal of Creative and Open Research in Engineering and Management, <i>02</i>(9), 1-9. https://doi.org/10.55041/ijcope.v2i9.136

Sayeed, Sana. "Challenges and Best Practices in Developing Institutional Repositories: A Knowledge Management Perspective." International Journal of Creative and Open Research in Engineering and Management, vol. 02, no. 9, 2026, pp. 1-9. doi:https://doi.org/10.55041/ijcope.v2i9.136.

Sayeed, Sana. "Challenges and Best Practices in Developing Institutional Repositories: A Knowledge Management Perspective." International Journal of Creative and Open Research in Engineering and Management 02, no. 9 (2026): 1-9. https://doi.org/https://doi.org/10.55041/ijcope.v2i9.136.

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  • All submissions are screened under plagiarism detection.
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  • Peer Review Type: Double-Blind Peer Review
  • Published on: Sep 22 2026
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